Say you’re shipping electronic equipment to Saudi Arabia. What steps do you need to take to prepare?
Here at Mars Freights,we’ve got you covered. We’ll take you through the process from paperwork to method of delivery, to track and trace.
Continue reading on for a detailed step by step or you can watch the video.
Step 1: Paperwork
First, you need to get your paperwork in order. What you need to do is print out your commercial invoice and packing list on your company letter head.
Your commercial invoice should include the following: Item description, reference number, H.S Code Country of Origin, and quantity of items shipped.
Your packing list should be a complete list of each item you’re going to ship. Include dimensions, weight and quantity.
You’ll need to get your Certificate of Origin. Get this attested and the proper legalized sign off from your local chamber of industry.
Then you’ll need a SASO certification. You get this from certified inspection companies. This is mandatory for shipment of electronic equipment to Saudi Arabia.
Contact us for a full run down to make sure you’ve got everything included.
Note: If this equipment is going to be in use in any government project or used by Aramco, your electrical branded products require additional legal documents. These need to come from you or the equipment manufacturer as well as from the Saudi Ministry. You need to check the rules in Saudi Arabia as they are on case basis. No matter which freight forwarder or transporter your choose, they cannot get government approval on your behalf – You are responsible.
Step 2: Packaging
Taking care of packaging is essential to make sure your goods arrive in tact and in good condition. Packing heavy items in a cardboard box is not safe or workable. You’ll need to source a wooden box or crate to take the weight.
Check with us about the feasibility of your packaging tools, and we can step in to help. We are happy to provide you with packaging materials. From shrink wrap to wooden crates, we can work together to make sure that your items are packed safe and sound.
Make sure to seal your boxes and crates with good quality adhesive tape or nails. All boxes and crates should be clearly marked. Make sure you list all items inside each package.
Note: Proper packaging is your responsibility. You need to check your packaging before handing it over to us to forward or ship. In turn, it is our responsibility to cross check the dimensions of your goods. We will also make sure that no boxes or crates are left open at the time of collection.
Now you’ve got your electronic equipment documented and packaged. You are ready to prepare for the actual shipment, pick up and delivery.
Step 3: Delivery
We can book delivery by truck or trailer, or we can pick up your shipment as per your requirements. We can arrange insurance on your behalf if need be. It is always recommended to insure your goods before shipping. We will always advise you of customs regulations and declarations on a case by case basis.
Mars Freights will confirm this with you at time of pick up.
Step 4: Track and Trace
When shipping with us, you can track and trace your shipment from the comfort of your home / office. Just type in the shipment reference which we will provide you at pick up and track your shipment.
Congratulations! Your electronic equipment is well prepared, packaged and on its way to Saudi Arabia. Mars Freights endeavours to ship your goods as safe and as quick as possible.
Delivery times vary on a case by case basis. You have taken the care to document, pack and insure your equipment. Mars Freights will take it from here.
Inquire with us today to set up a shipment. Mars Freights can help you every step of the way – all you need to do is ask. You can reach us by telephone +973 1725 8811 or by email at [email protected].
Shipping is an arduous process. There are so many i’s to dot, so many t’s to cross.
Requirements vary wildly. You have insurance rates to think about. You have customs declarations to clear, and codes to decipher. Not to mention proper packaging of your goods and the actual shipping itself. When shipping goes wrong, it can go very, very wrong.
Shipping Nightmares revealed!
Whether it be single container cargo shipment or Project Cargo shipment, it is essential that is is done efficiently for your company. When Cargo shipment (single and/or project) goes wrong, it goes seriously awry. It can potentially cost you millions of dollars, time and your reputation. This is a complete nightmare.
Example: A project manager or was devastated when his company ended up paying BD600,000 in fines. All for improper shipment of oil field project cargo. The machinery was not dismantled properly. Their shipping company did not bother to check. This was a recipe for disaster. The client had to pay fines and customs of an extortionate amount. His work and reputation suffered as a result.
Mars Freights has long standing experience shipping oil field project cargo and single container shipments . We know the importance and procedure of proper handling / dismantling / loading / unloading / shipping and customs declaration of your equipment or cargo. We know how to get around customs fines, tariffs and taxes properly. We make sure that your cargo arrives safely and your project can go ahead as planned. Check out our blog post for the Need to Know process of handling project cargo.
Shipping high value art and collectibles can be a nerve wracking process. You’ve invested a lot of time, effort and money into your art collection and you want to ship it safely. We have heard horror stories of mishandling precious art.
Example:A shipping customer once had a nightmarish experience. They shipped art, enclosed in an expensive frame. However, their shipping company did care to ensure that this was properly packaged. Upon arrival, customs inspectors ended up actually cutting the art out of its frame!
Mars Freights has professional packers. We properly and carefully pack your valuable fine art and gallery collections. You can check this out on our website. We shipped precious art from KSA to UK / US / and other GCC countries. See the professional packing process at work. We have successfully packed, shipped and declared numerous works of fine art. Our experience and professional care means that your nerves can rest easy. Your precious and valuable fine arts collection is in safe and competent hands. We guarantee that with Mars Freight, your goods will arrive in tact and accounted for.
Customs and insurance rates seem to go up and down with the wind. Making heads or tails while preparing your shipment for freight is so frustrating. Trying to decipher all the freight codes yourself is like learning hieroglyphics. You could spend hours trying to translate, or just resort to guesswork. But, one wrong move could mean cost and penalty. You could end up forking over much more money than expected. Or, even worse, having your goods seized by customs. All because your rates are improperly calculated or customs declarations are not sufficiently prepared. What a nightmare that would be.
Mars Freights can help take the guesswork out of customs clearance and tariff rates. We have years of experience with customs clearing. We help clear shipments through air, sea and land freight. We know the codes and the terms, and take guesswork out of the equation. Check out our freight code dictionary on our website, and allow us to decipher the rest for you.
Don’t leave your shipping documents to guesswork. Don’t get caught in the shuffle. Let Mars Freights help relieve your stress and get your goods to where they need to go. Our experience is there for you, whatever the process requires. Sleep easy, Mars Freights will handle it.
As a project manager you have to ensure the delivery of your project within the agreed time and budget. Doing so may require Project Cargo. Imagine what happens if your equipment isn’t delivered in time? Well that’s not only potential loss of millions of dollars and time, but your reputation is at risk.
So how can you guarantee that your time, money and reputation stay intact? Read on.
What is Project Cargo?
Project Cargo is the transportation of equipment critical to your project. These could be large, high value machinery, tanks, pumps, or event your new fleet of cars. It may consist components which need disassembling before shipping and reassembled for delivery.
Why is it Important?
Project Cargo transportation is incredibly vital for companies to flourish. Done in the right manner, it ensures the safe and timely delivery of your equipment.
For that to happen, project cargo requires expert knowledge in communication, planning and management.
It is a complex and important procedure which we at Mars Freight are well equipped for.
Why is Mars Freight different?
At Mars Freight we are there every step of the journey. We understand that late or damaged delivery can have a negative impact on the cost and time of you project. We not only provide a wide variety of machinery that is well equipped to handle oversized, or bulk equipment, we also cover other areas of the shipping process.
The Mars Freight Project Cargo Process
Each Project Cargo operation is custom built. Our customised project handling and transportation involves a high level of expertise. We utilise various types of transport involving specific equipments, best suited for your requirements.
- Consulting and planning:
We know that all the phone calls in the world cannot restore your company’s reputation when a delivery deadline is missed or damaged. Creating a reliable service is important and to achieve that pre-planning is an important step. We help in the initial set up of project sites. We carry out supervision during operations by qualified engineers, logistics experts and IT specialists. Therefore identifying any challenges which may arise during the journey is important.
- Route planning:
Our team will advise you on length, width and weight restrictions which may apply to different methods of transportation. Our knowledge is vital in ensuring that the journey is done with precision and care.
- Customs and regulations:
We understand that budgeting is key. Custom and destination fees, warehouse fees, and taxes play a role in your budgeting. We ensure that our expert team presents you with economical options for your requirements.
Over the years we have played partner to many businesses worldwide. We’ve serviced the Oil & Gas industry, Construction and Engineering clients and many others.
From break bulk across continents, land mobilization projects to door-to-door delivery. We pride ourselves in the ability to provide priority access to global networks and innovative pricing and budgeting strategies.
Get in touch with us for your commitment free quotation on your project cargo needs.
Earlier this month, we published a post on saving money on your shipping. Today we’re going to take it one step further and discuss how you can ship your high value items stress free.
What does shipping high value items involve? Want to ship your latest Chritie’s acquisition without constantly being on pins and needles?
By providing a range of services, we at Mars Freights make sure that your high value items reach their final destination. Making a stressful situation simple and easy.
We lend a hand with customs clearance, insurance and sale of packaging materials. We’ll also add in a police escort if needed!
Here are the steps you need to follow to make shipping your high value items less nerve wrecking:
Self Packaging and Goods description
Make sure that you are specific about the contents of your shipment; note down all the details of your item, these include:
– No. of Items
– Estimated Value
– Country of origin
Make sure that you take photographic evidence of your items before you finalise packing. Your freight forwarding representative will do the same.
Your next step will be to package your goods. To assist our customers in the transportation of high value items, we offer a wide range of packing materials such as:
– cartons in various sizes
– corrugated rolls
– Air bubbles
– Plywood boxes
– Masking tape, plastic and steel wraps.
We can also offer help with your commercial packaging if needed.
Make sure you double-box your high value items such as jewellery, paintings, collectibles etc. For extra protection, reinforce your shipments by placing valuables inside a bubble wrapped box and then a sturdy outer box. Make sure that no indication of the nature of your items or their value appears on the outer packaging.
Pick Up and Collection
Once you are ready to ship your packed items, Mars Freights as your shipper of choice, will carry out a secure collection process for your items. We will send a representative to your location, with all the documentation and seal required to safely pick up your items.
At this point, we will provide you with all the documentation for your records and a tracking number which allows you to easily track your shipment online.
Insurance and Custom Clearance
It is important that you insure your items and make the most of the insurance covers available. We insure all shipments according to their total value estimated by you. Although it’s highly unlikely that any damages occur, it’s nice to be able to sleep at night knowing that your exquisite diamond necklace is insured.
We also provide on-site experts dedicated to customs clearance, taking care of the documentation and legal formalities on your behalf.
Whether your items are shipped, flown in, or transported locally by land, know that your next step is clearing and final delivery. There are several options available to ensure that your items reach their destination safely.
Your assigned consignee will meet our representatives, inspect the items as desired. We will also provide you with quality and cross checks if needed. What about heightened security? Once goods are at the destination port, we can arrange for police escort, bullet proof transportation and even armoured transportation.
Trust is built with consistency and that’s why we are preferred agents for Christie’s, Versace and many royal and affluent clients and businessmen. With a global presences and international networks, we are able to ensure a stress free delivery every time.
Next month, we will talk about the ins and out outs of Project Cargo!